Shaw is an enhanced connectivity provider. Our Consumer division serves consumers with broadband, Internet, Shaw Go WiFi and digital phone. The Business Network Services division provides business customers with Internet, data, WiFi, telephony and video.
a. Being accountable
b. Identifying the purposes for Personal Information collection
c. Obtaining consent
d. Limiting the collection of Personal Information
e. Limiting the use, disclosure and retention of Personal Information
f. Keeping Personal Information accurate
g. Safeguarding Personal Information
h. Being open about policies and practices
i. Providing access to Personal Information
j. Challenging Compliance
Means Shaw Communications Inc. and each of its subsidiaries and affiliates as they may exist from time to time.
Means any information that is used for the purpose of communicating or facilitating communication with an individual in relation to their employment, business or profession such as the individual’s name, position name or title, work address, work telephone number, work fax number or work electronic address
Means an individual who: (a) has an account with Shaw; (b) subscribes for, uses, has used, or applies to use Shaw's products and/or services; (c) corresponds with Shaw; (d) is a Web Site User; and/or (d) enters a contest sponsored or administered by Shaw.
Any individual who works for, or provides labour to Shaw or one of its affiliate companies in exchange for wages or salary.
Means information about an identifiable individual, for example an individual’s name, account number, e-mail address, payment information, user logs or certain numbers associated with that individual’s equipment (for example MAC address or IP address), if Shaw can link such numbers to the individual. It does not include aggregate information that cannot be associated with a specific individual.
Means a user of a website owned, controlled or managed by Shaw from which Shaw collects Personal Information.
If you wish to obtain any of Shaw's products and/or services, Shaw will collect information about you when you subscribe for any of these products and/or services. The type of information we collect varies based on the service you have requested. The Personal Information most often collected and maintained in a Customer file may include (but is not limited to) name, address for service, mailing address, phone number(s), a piece of acceptable identification, alternate contact information, banking information for payment, non-Shaw email address (i.e. if you are an eBill user or if you are a Shaw Direct customer subscribing to one of our newsletters), credit card information for payment, credit rating/score. In order to conduct credit checks, we will collect one or more of the following: driver's license number, Social Insurance number, credit card number and/or date of birth. If we need to know about your credit history we may also receive information from third parties.
Collection and Use of Television Set-Top Box Data:
Certain digital set-top boxes used by Customers who subscribe for video services, and the BLUECURVE TV mobile app, automatically collect raw household tuning data (the "Tuning Data"). Tuning Data is used for billing purposes, diagnostic purposes, for the tuning of recommendation engines and to measure television viewership. Shaw creates a database of anonymized and/or aggregated viewing behaviour by pairing Tuning Data with non-sensitive information in Customer files. This helps Shaw understand Customer reactions to television content and advertising. The collection of Tuning Data is critical to operating our video services and cannot be disabled. However, you can choose to opt-out of Shaw's use of Tuning Data in an anonymized and aggregated database by using the process described in Subsection 3.3 below. You can also disable the delivery of recommendations via your set-top-box settings.
Collection and Use of Personal information in connection with Shaw Go WiFi:
The personal Information most often collected and maintained in an Employee or applicant for employment file may include, as appropriate, (but is not limited to) Business Contact Information, home address, home phone number(s), emergency contact information, date of birth, Social Insurance Number, banking information, past employment information, resumes, reference letters, earnings information, performance reviews/letters, and dependant and beneficiary information.
The Personal Information that may be collected in relation to Web Site Users through an online form typically includes (but is not limited to) name, phone number, email address.
You can opt-out of several third party ad servers' and networks' cookies simultaneously using a tool created by the Network Advertising Initiative located at http://www.networkadvertising.org/managing/opt_out.asp.
Opting out of a network does not mean you will no longer receive online advertising. It does mean that the network from which you opted out will no longer deliver ads tailored to your web preferences and usage patterns.
Shaw collects and uses Customer's Personal Information for the following purposes, to:
a. establish and maintain a responsible commercial relationship with you;
b. for research and statistical purpose, to understand your needs as a Customer and your eligibility for products and services;
c. recommend particular products, services and opportunities to its Customers;
d. provide information to you about developments and new products;
e. develop, enhance and market products and services and/or provide products and services to its Customers;
f. process billing and collect fees for the Shaw products and services you have purchased and/or subscribe to;
g. perform or order credit checks;
h. deliver its products and/or services to its Customers, including providing you with the i. programming content corresponding to your location;
i. provide customer support; and
j. meet Shaw's legal and regulatory requirements.
Shaw collects and uses Employee's Personal Information for the following purposes, to:
a. administer payroll and benefits;
b. administer personnel and employment programs;
c. document an Employee's file in the normal course of the employment relationship (i.e. performance reviews, etc.); and
d. provide references regarding current or former employees in response to requests from prospective employers.
Shaw collects Web Site User's Personal Information for purposes generally identified on the Shaw website at the time of collection. These purposes may include to:
a. send you information, updates you've requested, or answer your questions;
b. register your participation to a contest; and
c. register you in an encrypted secure zone.
Consent is generally required for the collection of Personal Information and the subsequent use or disclosure of the Personal Information. Consent can be either express or implied. The form of consent sought by Shaw may vary, depending upon the circumstances and the type of Personal Information. In determining the form of consent to use, Shaw takes into account the sensitivity of the information and your reasonable expectation, so that you understand the nature, purpose and consequences of the collection, use and/or disclosure of Personal Information. Shaw generally seeks express consent when the Personal Information is likely to be considered sensitive. Implied consent is typically appropriate when the Personal Information is less sensitive.
Business Contact Information can be used by Shaw without consent solely for the purpose of facilitating communication between Shaw and an employee, in relation to his/her employment, business or profession.
In addition, in exceptional circumstances, as permitted by law, Shaw may collect, use and/or disclose Personal Information without a Customer’s, Employee’s or Web Site User's knowledge or consent.
Consent may be obtained in any one of the following ways:
a. an application form may be used to seek consent, collect Personal Information and inform the Customer of the use that will be made of the Personal Information. By completing and signing the form, the Customer is giving consent to the collection and the specified uses;
b. check-off box may be used to allow the Customer to request that their names and addresses are not given to other organizations. Customers who do not check the box are assumed to consent to the transfer of their information to third parties;
c. orally when information is collected over the telephone; or
d. at the time a Customer uses a product or service.
Consent may be withdrawn by Customers, Employees and Web Site Users at any time, subject to legal or contractual restrictions and upon providing Shaw reasonable notice. If you wish to withdraw your consent to certain collection, retention, use or disclosure of Personal Information, please contact Shaw at email@example.com. Please note that if you refuse or withdraw your consent, we may not be able to provide you with a particular product or service. We will explain the impact on you at the time, to help you with your decision.
Internally, only Shaw Employees with a business need to know, or whose duties reasonably so require, are granted access to Personal Information of Shaw's Customers, Web Site Users and Employees.
3.4.1 Customer Personal Information
Shaw may disclose Customer's Personal Information to:
a. third parties who are acting on Shaw's behalf as our agents, suppliers or service providers who are subject to confidentiality requirements;
b. company who will be involved in supplying the Customer with communications or communications directory-related products and/or services;
c. company or individual who is acting on Shaw's behalf for the development, enhancement, promotion, marketing, sale or provision of any of Shaw's current products and/or services or for any new products and/or services of Shaw, including authorized resellers and sales agents, etc. subject to confidentiality requirements;
d. in conjunction with special offers or programs to program partners, or third party agents responsible for administering such offers or programs. Any such disclosure is made on a confidential basis;
e. an agent used by Shaw to evaluate the Customer's credit worthiness or to collect the Customer's account;
f. credit reporting agency; and
g. third party, where the Customer has given Shaw consent to such disclosure or if disclosure is permitted or required by law, in accordance with PIPEDA.
3.4.2 Employee Personal Information
Shaw may disclose Employees’ Personal Information to:
a. a third party for payroll and benefits administration;
b. a third party to administer personnel and employment programs, and
c. a third party, where the Employee has given Shaw consent to such disclosure or if such disclosure is permitted or required by law, in accordance with PIPEDA.
3.4.3 Web Site User Personal Information
Shaw may disclose Web Site User’s Personal Information to:
a. a third party or parties, where the Web Site User has given Shaw consent to such disclosure or if disclosure is permitted or required by law, in accordance with PIPEDA.
Disclosure of Personal Information to government organizations, including law enforcement agencies:
Shaw routinely receives requests from government organizations, including law enforcement agencies. These requests are individually and carefully vetted internally by a team of experts. Shaw will only disclose Personal Information in response to these requests when permitted by law, in accordance with PIPEDA.
For more details and to view Shaw’s Transparency Report, please click on the following link:
Transparency: Our Commitment and Approach
Shaw does not sell Personal Information about its Customers, Employees and/or Web Site Users. Shaw may share Customers' Personal Information with its partners, associates and third party service providers as provided in Subsection 3.4, in order to fulfill the purposes identified in Subsection 3.2. In such cases, the relationship with the partner, associate or third party is governed by strict confidentiality standards and policies to ensure the Customer's Personal Information is secure and treated in accordance with PIPEDA and with the utmost care and respect.
Except as required or permitted by law, when disclosure is made to a third party other than a Shaw partner or associate, or a third party service provider, the consent of the individual shall be obtained and reasonable steps shall be taken to ensure that any such third party has Personal Information privacy procedures and policies in place that are comparable to those implemented by Shaw. Such third parties are provided only with such information as is necessary in the circumstances. Personal Information provided to third parties may be used only for the purpose stipulated and is subject to strict terms of confidentiality.
Shaw makes available to Customers, Employees and Web Site Users specific information about its policies and procedures relating to the management of Personal Information, on our corporate and community websites.
Shaw is open about its policies and procedures with respect to the management of Personal Information. Customers, Employees and Web Site Users are able to inquire about Shaw's privacy policies and procedures and obtain an account of the Personal Information Shaw holds about them at a minimal cost and without unreasonable efforts on their part. This information is available to Customers and Web Site Users by writing to Shaw, to the attention of the Privacy Officer at 630-3rd Ave S.W., Calgary, AB, T2P 4L4, and to Employees by writing to the attention of the HR Department at 630-3rd Ave S.W., Calgary, AB, T2P 4L4.
You may access and verify your Personal Information held by Shaw by submitting a request in writing to Shaw's Privacy Officer at 630-3rd Ave S.W., Calgary, AB, T2P 4L4. A response will be mailed to the address on your account or file.
Shaw will respond to a Customer’s, Employee’s or Web Site User's request within a reasonable period of time and at minimal or at no cost.
In certain circumstances, Shaw may not be able to provide access to all the Personal Information it holds, for example, when the disclosure would reveal confidential business information; if the Personal Information is protected by solicitor-client privilege, or if the Personal Information was collected during an inquiry into a breach of contract or violation of a federal or provincial law.
Shaw will investigate all complaints and respond to all questions asked by its Customers, its Employees and/or Web Site Users. If a complaint is found to be justified, Shaw will take appropriate measures to resolve the complaint, which may include amending its policies and procedures.
If Customers, Employees or Web Site Users are not satisfied with Shaw's response, they may contact the Office of the Privacy Commissioner of Canada, at:
Phone: (819) 994-5444
Fax: (819) 994-5424
Office of the Privacy Commissioner of Canada
30 Victoria Street
Shaw does its best to protect and safeguard Personal Information and we believe there are safeguards you should take as well. Do not share your Personal Information such as bank card numbers, credit card numbers, associated pin numbers or Social Insurance numbers unless you clearly understand the purpose of the request and you know with whom you are dealing. Do not keep sensitive Personal Information in your email inbox or on Webmail.
Provide Shaw with one acceptable piece of identification, pin number or passphrase, that will be kept in your Customer account, so we can identify you when you call Shaw. If you are asked to assign passwords to connect you to your Personal Information, you should use a combination of letters (upper and lowercases), numbers and symbols and do not use words that can be easily associated with you (example: do not use the name of a family member or pet). We also suggest you change your password regularly. If you are suspicious of any telephone, mail or email promotional campaigns or you suspect fraudulent activity, please contact us at firstname.lastname@example.org to verify that the campaign is a legitimate Shaw activity.
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